Creating a Rota

📅 Creating a Rota

🎥 Video Tutorial
👇👇
[Creating a Rota]

Plan and publish staff schedules instantly in the eHubt Mobile App.

🔍 Where to Find It

1. Manager Hub
   Tap Manager Hub from the main menu.

2. Rota
   Select Rota and choose your branch and department.

⚙️ How to Build Your Rota

1. Navigate Weeks
   Use the ← / → arrows at the top to move between weeks.

2. Publish / Unpublish
   Tap the ✓ icon to publish the current week’s rota; tap again to unpublish.

3. Copy to Next Week
   Use the Copy button to duplicate this week’s shifts into the following week.

4. Additional Settings
   Tap the ⋮ menu for options like printing, emailing, or generating a shareable link (with optional password).

5. Colour Legend
   Below the calendar, reference the colour key to understand different day types (e.g., working day, day off, public holiday).

➕ Adding a Shift

1. Tap the + icon on a date.

2. Select Shift: Choose from your predefined shift templates.

3. Set Times: Enter Shift Name, Start Time, End Time, and Break Duration.

4. Add Notes (optional): Include any instructions for staff.

5. Choose one of three options:

   • Close: Exit without saving.

   • Create Rota: Save this shift only.

   • Create & Add Another: Save and open a new “Add Shift” form.

6. Tap Save to insert the shift into your rota.

🔄 Editing & Deleting

• Edit: Tap any existing shift line to modify times, name, or notes.

• Delete: Swipe left on a shift or use the trash icon to remove it.

💡 Pro Tips

• Bulk Updates: Use Copy to Next Week for recurring schedules.

• Share Securely: Generate a password-protected link to share rotas with external managers.

• Print & Email: Quickly distribute physical copies or send via in-app email.

❓ Need Help?
If you have questions or run into issues, visit our Help Center at desk.ehubt.io or contact your operations manager.